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Jugglers Workshop | All About Time

Juggling Workshop
Working Moms' Q & A

The daily tug-of-war between your career and your kids can leave you torn between the two worlds. Where do you turn? The Juggling Workshop! Ask questions and share suggestions about juggling work and family.


**post a question

**archives

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This month's question:

I am a full-time wife, mother, and social worker. My career is my passion and my family is the love of my life. I need suggestions on how to create a job share environment.
-- Pam


Pamela,

Job sharing is not always easy to work out, but it can be done. Most employers can imagine two people sharing a single job while each works part time. Like most new things, they tend to reject it immediately. That means the responsibility for coming up with a workable plan is entirely yours and the person with whom you are going to job share. Also, since you are a social worker and probably have specific clients, you have to figure out if you each keep your own clients or share them all. It's tricky, but it can be done.

Here are some basic guidelines:

  • Find someone who does the same job you do who would also like to work part time.
  • Make sure you and your prospective job sharer are compatible personally and professionally (if you don't get along, this will never work)
  • Come up with a specific plan of who would work when, what parts of your job would be handled by either one, which would remain exclusively with each, etc.
  • The plan has to include specific ways you would convey information to each other about what went on while the other person was off
  • Figure out how it will affect your benefits - maybe those will have to be divided too. It's unrealistic to expect an employer to pay two full sets of benefits for two part time employees. Talk to your HR person, if he/she is approachable, about the best way to handle benefits, etc., and go over the plan with her.
  • Then take your plan to your boss together, with a written version in hand, and present your case. Make sure the boss is having a good day before you do it - people often say no just because you ask at the wrong time. Sometimes waiting until the right moment, even though you are anxious to get it over with, is the best thing to do.
  • Be sure to include some kind of provision for a paper trail -- a log book, notes, bi-weekly or monthly report -- that will let others know that you are keeping track of what is getting done.

Good luck.

Working together we can make a difference.
-- Cathy

I work for a corporation where there have been a couple of people that have been able to make this work.

Both women work in the same department. They both had children very close together and they must have got together and approached their management on this with a very detailed plan. They both work 2.5 days per week. One on Monday, one on Tuesday, both on Wednesday, one on Thursday, and one on Friday. They overlap slightly on one day. In order for this situation to work, they must both be very organized and communicate well between them. Each has to know what the other is doing. Because in essence they are two persons doing one job, so they have to think like one person. They both are able to get benefits from the company, but I am not sure what they get exactly. I am sure that their pay was divided to equal the one salary because the department had to hire an additional person to fill the job one of them left.

The jist here is that the workers who wanted this approached each other, came up with a plan, and then presented to their management or Human Resources Department.

-- Susan

Job sharing is allowed within the Canadian provincial government here. The way it usually works is that two people share one job -- 5 days each out of every 10 working days, and usually on a 3-2 schedule (Mon/Wed/Fri one week, Tues/Thurs the next).

As someone else noted, in many cases, the workers who are interested put together the proposal and then present it to management/Human Resources. There seem to be some positions where they won't entertain a job share, particularly if continuity in contact seems important, but many proposals do seem to get approval.

Another option in government here is a reduced workweek (like 80%, 4 days/week, or 50%, 2.5 days a week). Again, it depends on the position and the demand, but with the continuous budget cuts that most departments face, they're often happy to accept a proposal like this rather than to lay off a person or two.

-- Terry

Interesting - I'm job sharing at the moment. I'm in the UK, and I work for a large international non-profit, and I went back to work a couple of months ago from maternity leave. My daughter was 10mo at the time.

The UK generally has much better maternity provision than the US, in my experience, and my employers allow for up to a year maternity leave (unpaid after the first three months or so), followed by up to a year working part time in your own job. This is pretty unusual - and I have to say it was one of the reasons I decided to stay at my organisation, rather than look for another job two or three years ago. Living proof that good working conditions mean staff stick around (and therefore lower recruitment and training costs for employers)!

My team, my boss and I all agreed that my job would not be a good one to jobshare - my post is a job of a million little details, day-to-day crisis management working on several projects at once. I don't think every job would make a good jobshare - mine really wouldn't.

So instead I jobshare with a man in my department, who also wanted to work part-time. His job involves several projects, none of which is ever super-urgent, so it is perfect to jobshare.

We've only been at it for a couple of months, but it is brilliant! We both love working part-time and get a lot of benefit out of it - and I am certain my organisation gets a lot of benefits too.

Examples:

  • we are both always fresh and energetic, because we have much more time off, and more time for ourselves
  • we work much harder than before
  • we don't take the same week off work for leave, so the post is never vacant for more than two or three days at once
  • two people with different ideas and skills contribute to the job and the team

Drawbacks:

  • there isn't always someone available to work on a specific project (although we keep each other briefed and can deal with emergencies)
  • slight increase in costs to employer (due to UK tax laws)
  • need to recruit part-time post if one of us left

Both my co-worker and I are quite organised and work in quite a transparent way. We find it *essential* to communicate well, and leave each other copious notes each week, copy e-mails and memos/faxes/voicemail messages etc to each other. We share files and understand each other's systems.

Extra tips:

  • a message book
  • a whiteboard in the office, on which we write who is working when, on which projects etc. This is for other people rather than us
  • we share a work station, but have separate cupboards. A girl needs somewhere private to put her lipstick! (and other stuff..)

We work half time and get paid half time. We actually work two days one week and three days the next, which works out best for us. It means you don't ever have to come in for a half day - by the time you've done the commuting it might as well be a full day, and childcare costs are just as high, as are travel costs. It is also flexible - I have just worked three three-day weeks in a row, because my co-worker had some other commitments. He will do the same for me when I go on leave next month.

Incidentally, you don't need to be super-efficient and tidy to make this work. In my main post, I have two job-sharers in my team and they are both apparently disorganised, messy workers. But they have a system, they understand it and there's never a problem. As a team manager, I found no disadvantages to having jobsharers in the team, incidentally.

My co-worker's post is also a team manager, which we have had to work round as jobsharers. In our case, we decided to give my co-worker all the training and discipline type functions (since this is his job, and I'm just in it for a while) but day-to-day line management is easily divided, and we both overlap one morning a month for a team meeting to sort out priorities, consider how work is going, meet with our boss etc.

It's working out just great, I have to say, so much so that my co-worker and I are currently agitating to get the arrangement made permanent. This involves lengthy negotiations and may or may not happen. I hope it does - so long as we are able to cope financially with me working part time I refuse to work full time while Tilly is still so young. If I can't continue to work part time, I will leave Amnesty and find a part time job elsewhere.

Hope this helps!

-- Anna

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